Welcome Exhibitors!

Thank you for your interest in exhibiting at the 2024 Criminal Justice Information Users Conference! This year's conference will provide hundreds of attendees from criminal justice agencies across Minnesota with new information on a wide range of criminal justice applications, policies and hot topics. Our 2022 conference drew more than 500 attendees from across Minnesota. Participants include law enforcement investigators and patrol personnel, court personnel, prosecutors, corrections, human services and records staff from all areas of criminal justice. Exhibitors will have direct access to conference attendees, and this year's conference will once again feature a stamp card which encourages attendees to visit each vendor booth.

Minnesota criminal justice agency personnel who purchase booth space AND wish to attend conference sessions must also register as a conference attendee. Exhibitors may not attend conference breakout sessions. Exhibitors who are current IT vendors for a Minnesota law enforcement agency, or exhibitors who are current Minnesota criminal justice agency employees, are eligible to register separately as a conference attendee to attend sessions.

EXHIBITOR REGISTRATION: $700

Exhibition Fee Includes:

• 8-foot table
• 2 chairs
• Wireless Internet access
• Electrical access
• Lunch on Tuesday and Wednesday
• Two booth staff (additional staff will be charged $50/person, with a limit of four persons per booth)

Additional exhibitor amenities are available through the River’s Edge Convention Center. No refunds will be issued after August 26, 2024. Cancellations prior to August 26 are subject to a $100 administrative fee.

Exhibition Schedule

Exhibitor space is located in the River's Edge Convention Center, in the Terry Haws Center C. Exhibitors must check in before setting up a booth. Breakout sessions are not open to booth staff.

Monday, September 30
3:00-5:00 p.m. | Exhibitor set-up

Tuesday, October 1
6:00 a.m.-Noon | Exhibitor check in
6:00-7:00 a.m. | Exhibitor set-up (set-up time is scheduled as to not interfere with conference presentations)
10:00-Noon | Exhibitor set-up (set-up time is scheduled as to not interfere with conference presentations)
7:00-8:00 a.m. | Exhibitor time with conference attendees
11:30 a.m.-1:00 p.m. | Exhibitor time with conference attendees (lunch is held in the same area as exhibitors) 
3:15-3:45 p.m. | Exhibitor time with conference attendees
4:45-5:15 p.m. | Exhibitor time with conference attendees

Wednesday, October 2
7:30 a.m.-12:45 p.m. | Conference hall open
12:45-3:00 p.m. | Exhibitor take-down

Prizes will be awarded Wednesday, October 2, at the end of the morning announcements and again during the lunch break, from attendees who visit all vendor booths and turned in their stamp card. Exhibitors may donate items of any value to be given away as prizes during the conference (exhibitors may not give away items at their booth with a perceived value of over $5).

BCA Conference Exhibitor Policy

• Tabletop displays will receive an 8’ table to display their exhibit. Displays must not exceed 7’ high. Backdrop displays must not exceed 7’ high and 8’ wide.
• Sharing booth space by more than one company/organization is strictly prohibited. One company name will be listed per exhibit.
• Two booth staff registrations are included in the price of a booth. This registration gains access to all events in the plenary hall (when located in the same room as exhibitors), and includes lunches served in the plenary hall. Additional staff must pay an additional $50 fee which will in part cover the cost of the additional meals.
• Minnesota criminal justice agency personnel who purchase booth space and wish to attend conference sessions must also register separately as conference attendees.
• Exhibit space will not be held for any registration submitted without payment in full. Confirmations will be emailed.
• Raffles at the exhibitor's display are strictly prohibited. Give-aways with a perceived value exceeding $5.00 may not be handed out at the exhibitor's table. Exhibiting companies may donate items to be held in the BCA raffle drawings which will be held during the conference. Items must be provided to BCA no later than 10 a.m. on second day of conference.
• All exhibit bookings are subject to the approval of exhibit management. Exhibit management reserves the right to refuse space rental for any reason.
• All cancellations are subject to a $100.00 administrative fee. NO REFUNDS will be given for cancellations made less than 30 days prior to the start of the conference. Upon cancellation of booth space, the booth will be available for reservation to all interested parties on a first-come, first-served basis.

Exhibit Management Reserves the Right To:

• Make any necessary adjustments to booth locations, booth assignments, and exhibitor floor plan.
• Make any necessary changes or exceptions to terms, conditions, and details.
• Refuse any display, or portions thereof, that does not meet the local fire, safety, building, etc, codes.

All Exhibitors are Responsible For:

• Abiding by these terms and conditions.
• Providing required materials by the identified deadlines. Failure to do so will result in exhibitor not appearing in conference materials provided to attendees.
• Educating booth staff on these terms, conditions, and details.
• Any additional arrangements for their booth (e.g. insurance or shipping arrangements), including signing for receipt of shipped materials. Charges associated with these items are the responsibility of the exhibiting company.
• Creating a display that meets local fire, safety, building codes.
• Staffing exhibit booth during exhibit open hours as published in the final program.
• Registering all exhibit booth staff with exhibit management.
• Any damage done to the facility caused by the exhibiting company’s booth staff or its agents.
• The safety and security of any and all valuables in the booth.

Exhibitor Agrees:

• To keep their display within their designated exhibit space. Displaying items in the aisles is not permitted.
• To set up/tear down display during designated times only unless prior arrangements are made with, and approved by, exhibit management.
• Not to display or distribute promotional materials outside of their booth space.
• That the exhibit management, its volunteers, and its agents are in no way responsible for theft or damage to exhibit booth and/or exhibitor’s property during the exhibition (including move in and move out).

Reconnect with criminal justice professionals at this popular BCA conference.

Exhibitor Registration:

Organizations need to submit only one registration per booth (registration can be entered by any organization contact person). Questions can be emailed to bca.training@state.mn.us.

• Visit the BCA Training website.
• Use the Search or Calendar tabs to find the conference and add to the Shopping Cart.
• During the Checkout process, create a new account with your information (names of those attending will be collected at a later date).
• Pay by Credit Card (VISA or MasterCard), or select Invoice to pay via check (or have another person enter credit card information). 
• An automatic email will be sent confirming your registration request, and will include any invoice/receipt information.
• Once payment is received, a confirmation email will be sent with additional exhibition forms to be completed and returned (including a bio form for use in conference materials). These forms must returned no later than August 15. Exhibitor Bio Forms not received prior to August 15 will not be acknowledged in conference materials.